Supplier Payment Tracking for Exporters: What You Owe Every Supplier, at a Glance
See what each supplier, job-worker, transporter and CHA has billed through purchases, what you have paid and what is still outstanding — with partial payments, advances and settled accounts tracked automatically.
An export order is paid for twice: the buyer pays you, and you pay the fabric supplier, the printer, the stitching unit, the transporter and the CHA. Most exporters track the first carefully and the second in a notebook or a Tally ledger that the operations team never sees.
ExportCRM's supplier payments view is built from the purchases you already record against each order. For every supplier it shows total purchase, total paid and outstanding, marks each account as partly paid or settled, and keeps advances separate — so you always know who you owe, how much, and for which orders.
The problem
Why supplier dues get out of control
Payables live outside the order system
Purchases are made per order, but payments are tracked elsewhere, so nobody can see dues next to the orders that created them.
Partial payments are hard to follow
Suppliers are paid in instalments, and after a few months it is unclear what is still pending on which bill.
Advances get forgotten
An advance paid to a supplier is not adjusted against the next bill, and money is paid twice.
Cash planning is guesswork
Without a total of outstanding supplier dues, it is hard to plan payments against buyer collections and government refunds.
The solution
Every supplier account, always reconciled
Purchase, paid & outstanding per supplier
One row per supplier with category, total purchase, amount paid and balance due.
Outstanding, settled & all tabs
Jump straight to suppliers with dues, or review fully settled accounts.
Record payments in one click
Add a payment against a supplier and the outstanding balance updates immediately.
Advance tracking
Advances are shown separately so they are adjusted against future bills, not forgotten.
Filter by date and category
Narrow by date range or supplier category — fabric, printing, stitching, shipping and more.
Excel export
Export the supplier statement for your accountant or for a payment run.
How it works
From purchase order to settled account
Record purchases on the order
Purchases and overheads are raised against each export order as usual.
Pay suppliers as you go
Record full, partial or advance payments against the supplier.
Watch dues and settle
The outstanding total and per-supplier status update automatically until each account is settled.
Working capital in an export business has three sides
An exporter's cash is tied up in three places at once: money still to come from buyers, money still to come from the government as RoDTEP, Drawback and GST refunds, and money still owed to suppliers. Looking at only one of them gives a misleading picture — a healthy buyer receivable means little if supplier dues are larger and due sooner.
ExportCRM puts all three side by side on the dashboard: receivables from government, customer collections pending, and payables outstanding to suppliers and CHA. The supplier payments screen is the detailed view behind that last number, built from the same purchase records that feed per-order profit — so the figure your accounts team pays from is the same one your operations team sees.
Frequently asked questions
Where does the supplier balance come from?
From the purchases recorded against your export orders in ExportCRM. Each purchase adds to the supplier's total, each payment reduces the outstanding balance.
Can I record partial and advance payments?
Yes. Payments can be partial, and advances are tracked separately so they can be adjusted against later bills. Each supplier is marked partly paid or settled automatically.
Does it include transporters, job-workers and CHA?
Yes. Any supplier you purchase from — fabric, printing, stitching, courier, freight or CHA — appears with its own category, and you can filter by category.
Can I export the supplier statement?
Yes. The list can be filtered by date and category and exported to Excel for your accountant.
How do I see it on my data?
Book a free demo and the EasyWork Solutions team will show it on your own orders. WhatsApp +91 93277 55095 or email info@easyworksolutions.com.
Know exactly who you owe, today
Book a free demo and see supplier dues next to buyer collections and government refunds.