Export Quotation Software: Price Accurately, Follow Up, and Win the Order
Build export prices from real costs, send quotations as proforma invoices from the lead in the buyer's currency, follow up on schedule, and convert the accepted quote into an order with the same terms.
Export quotation software has two jobs: get the price right, and make sure the quote is followed up until the buyer decides. Most exporters lose on both — prices built on outdated costs and exchange rates, and quotes that sit unanswered because nobody set a reminder.
With ExportCRM, quotations are sent as proforma invoices from the lead, priced in the buyer's currency at DGFT rates, with follow-up reminders and notes on the lead. The free export costing calculator builds FOB and CIF prices, and per-order profit reports show whether past quotes actually made money.
The problem
Why export quotes lose money or orders
Prices from old cost sheets
Material, freight and exchange rates move; the template does not.
Incentives guessed
RoDTEP or drawback assumed at the wrong rate — or not at all.
No follow-up
A quote is sent and forgotten while the buyer talks to competitors.
Quote and order disagree
Agreed terms are retyped into the order and invoice with errors.
The solution
From cost sheet to accepted quote
Costing to FOB and CIF
Build prices with the export costing calculator from real cost components.
Benefit rates by HS code
Check RoDTEP, drawback and GST rates before you quote.
Quote as proforma on the lead
Send a professional proforma in the buyer's currency.
Follow-up reminders
Set the next action on every open quote.
Convert on acceptance
The accepted quote becomes the order, with the same lines and terms.
Learn from margins
Per-order profit shows which past quotes were priced too tight.
How it works
Quote, follow up, convert
Build the price
Cost, incentives and margin to FOB or CIF.
Send and follow up
Proforma from the lead, with reminders until the buyer responds.
Convert and track margin
Accepted quote becomes the order; profit is tracked to the end.
Closing the loop between quoting and profit
Most exporters never find out whether a price they quoted actually made money, because costs are booked months later in a different system. When the order carries its purchases, overheads, freight and incentives, the gap between quoted margin and actual margin becomes visible.
That feedback is what improves the next quote: which buyers demand rework, which products overrun on job-work, and where freight assumptions were too optimistic.
Frequently asked questions
Can ExportCRM create export quotations?
Quotations are sent as proforma invoices from the lead, in the buyer's currency, and convert to orders when accepted.
Does it calculate FOB and CIF prices?
The free export costing calculator builds FOB and CIF prices; orders then track actual costs against them.
Can I include RoDTEP in my pricing?
Yes. Look up the rate for your HS code in the benefit rate finder and factor it in carefully.
Does it remind me to follow up?
Yes. Leads carry follow-up reminders and notes.
Can I see whether my quotes were profitable?
Yes. Per-order profitability compares sales with all costs and incentives recorded on the order.
How can I see it working?
Book a free demo and the EasyWork Solutions team will show it on your own orders. WhatsApp +91 93277 55095 or email info@easyworksolutions.com.
Quote with confidence, follow up without fail
Book a free demo and price one of your current enquiries in ExportCRM.